(Recorded Webinar) Time and Effort in the Time of COVID-19

This webinar is closed to new enrollments. If you are interested in other health center trainings, click here.

Duration: 95 minutes
Webinar recorded on: 5/18/2020

Even in times of emergency, all federal grant funds come with strings attached. One of the highest risk areas is "time and effort," or, how programs track and charge for employee time. 

Recently, HRSA updated its guidance for the use of H80, H8D, and H8C funding, which included the following recommendation:

During the COVID-19 public health emergency, internal controls over time and effort documentation and reporting under 45 CFR 75.430 may be adjusted for staff unable to report for work. However, recipients must document that that they are following their organizational policy for charging salaries during unexpected and extraordinary circumstances, and they must be able to substantiate federal funds expended in accordance with HRSA guidance as adopted and permitted under OMB memoranda M-20-11 and M-20-17.

Developing, implementing, and maintaining a personnel activity reporting system that complies with federal rules and requirements is challenging, but even more so when you introduce multiple funding streams. This webinar will provide clear and practical explanations of time and effort reporting responsibilities to help improve your compliance with these federal requirements, with a particular focus on all the new funding opportunities related to the COVID-19 public health emergency. We will review the requirements for charging personnel costs to your federal awards and discuss what implementing policies should include (e.g., policies on working from home and/or extraordinary circumstances). 

Time and effort findings were one of the top issues for Health Centers coming out of the American Recovery and Reinvestment Act of 2009. The main goal of this webinar is to help you understand your time and effort responsibilities this time around in order to avoid repeating the past.

Target Audience

  • C-Suite / Leadership
  • Program Directors / Site Directors
  • Finance and Accounting Personnel
  • Grants Managers
  • Operations Directors and Managers
  • Human Resources Managers
  • Compliance Officers and Risk Managers

Learning Objectives

After this webinar, you will be able to:

  • Explain why good time and effort practices are crucial to the long-term health of your organization
  • Describe the “reasonable assurance” standard for time and effort under the Uniform Guidance and ways to implement it
  • Identify strategies for appropriate internal controls required by Part 75
  • Discuss major risks and consequences of failing to have a functioning, compliant system
Course summary
Available credit: 
  • 1.50 Certificate of Attendance
Course opens: 
Course expires: 


Serving as Managing Partner of the firm since 2003, and a member of the Health Law and Federal Grants practices since 1992, Ted focuses his practice on helping organizations to solve problems.  Ted’s expertise in financial, cost reporting, reimbursement, and administrative issues is widely recognized, and illustrated by his selection as a 2014, 2015, 2016 and 2018 Washington, D.C. Super Lawyer in health care. Ted routinely handles challenging issues for clients such as government audits, internal investigations, and litigation. [Full Bio]

Certificates of Attendance: We verify attendance upon completion of a webinar (live or recorded version) and will only issue certificates in the name of the account holder enrolled in the course. If you need to document attendance for someone other than the account holder, we provide blank Certificates of Attendance for a supervisor to sign and certify that a different individual viewed the course. 

Group Attendance: Due to the online nature of webinars, we cannot verify participation by more than one person. For groups, we provide an attendance record form and blank Certificates of Attendance to record attendance at a group viewing session and document each individual's participation. We recommend that a supervisor or colleague sign the certificate to certify attendance. 

Read more about maintaining an attendance record in our FAQs.

Available Credit

  • 1.50 Certificate of Attendance


Please login or register to take this course.

This webinar is closed to new enrollments. If you are interested in other health center trainings, click here.


Recorded webinars are available for 180 days after the date of purchase or date of the webinar. Once posted to your account, you can view this webinar anytime on-demand during the access period identified in your purchase confirmation. For additional information on viewing and accessing webinars, view our full terms and conditions here.


If you pay by credit card or PayPal, you will be able to access the recorded webinar immediately (unless the live webinar has not yet occurred). If you pay by check, we will grant access to the recording when we receive your check. You will receive a confirmation email once access is granted. FTLF reserves the right to suspend access to the webinar if payment is not received within 30 days. For more information on payments and registration, please visit our FAQ page.


No refunds will be provided for recorded webinars. FTLF can transfer a registration to someone else within your organization or, provided you have not already viewed the webinar, transfer the registration to another on-demand program. Where the registration fee for the new webinar is higher, you must also pay the difference between the original course and the new course registration fee at the time of transfer. Administrative fees may also apply. If your organization purchased a webinar under the account of a staff member who no longer works for your organization, please Contact Us. View our full policy on refunds and cancellations here.

Required Hardware/Software

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