Data Management and Privacy Challenges

September 18, 2019

Collecting and analyzing data about your program can be a critical tool to help you:

  • Choose which activities and initiatives to prioritize
  • Provide key program information to your Governing Board and Policy Council
  • Communicate your achievements and value to the community

However, when collecting data, Head Start programs must be sure to protect the privacy and confidentiality of child records and any personally identifiable information (PII).

All grantees must have a data management policy. The Office of Head Start (OHS) stresses that this policy must comply with the Head Start Program Performance Standards (HSPPS), including the privacy protection requirements in 45 C.F.R. Part 1303, Subpart C. Don’t know where to start? On this webinar, FTLF will discuss:

  • What constitutes personally identifiable information (PII)
  • Common exceptions to the general rule that you must have parental consent to disclose data with PII
  • Important procedures to include in your data management policy
  • Best practices for ensuring confidentiality (e.g., using data security agreements)

Although non-compliance or deficiency findings for data management and privacy are not currently as common as findings in other areas, enforcement priorities do shift and it’s important to be prepared.

To purchase the on-demand version of this webinar as a standalone, click here.

Target Audience

  • Executive Directors
  • Head Start Directors
  • Senior Management
  • Compliance Officers
  • Compliance Committee members
  • But all are welcome!

Learning Objectives

After this webinar, you will be able to:

  • Understand Head Start data management requirements
  • Identify which privacy requirements apply to your organization
  • Discuss common ways Head Start programs use and maintain data
  • Describe key provisions to include in Head Start data management and privacy policies and procedures
Course summary
Available credit: 
  • 1.50 Certificate of Attendance
Course opens: 
Course expires: 
Event starts: 
09/18/2019 - 1:00pm EDT
Event ends: 
09/18/2019 - 2:30pm EDT


Nicole Bacon, a Partner at FTLF, works in the firm’s Federal Grants, Litigation, and Health Law practice groups. Nicole offers her clients specialized guidance in compliance with federal grant law including specific programmatic requirements as well as the Uniform Administrative Requirements, Cost Principles and Audit Requirements of Federal Awards. Nicole represents a variety of community-based organizations, before State and Federal courts as well as administrative bodies. [Full Bio]


Amanda is in an Associate with the firm’s Health Law and Federal Grant Law practice groups where she represents a variety of community-based organizations and federal grant recipients. She routinely counsels on matters of regulatory compliance and contracting, with a particular focus on guidance related to privacy issues like identifying privacy vulnerabilities and developing data sharing agreements. [Full Bio]

Certificates of Attendance: We verify attendance upon completion of a webinar (live or recorded version) and will only issue certificates in the name of the account holder enrolled in the course. If you need to document attendance for someone other than the account holder, we provide blank Certificates of Attendance for a supervisor to sign and certify that a different individual viewed the course. 

Group Attendance: Due to the online nature of webinars, we cannot verify participation by more than one person. For groups, we provide an attendance record form and blank Certificates of Attendance to record attendance at a group viewing session and document each individual's participation. We recommend that a supervisor or colleague sign the certificate to certify attendance. 

Read more about maintaining an attendance record in our FAQs.

Available Credit

  • 1.50 Certificate of Attendance


Please login or register to take this course.

If you would like to add the recorded version of the live webinar to your purchase for an additional $50, please click the checkbox above.


The recorded version of this webinar will be available within 48 hours of the live event. If you choose to add-on the recorded version, you will have access for 90 days after the live webinar has concluded.  Once posted to your account, you can view this webinar anytime on-demand during the access period identified in your purchase confirmation. For additional information on viewing and accessing webinars, view our full terms and conditions here.


All registrations made the day of a live webinar must be completed using a credit card or PayPal. We do not accept check payments or purchase orders for live webinars on the day of the webinar. If you wish to pay by check, please register in enough time for your check to reach our office; we must receive your check before we grant access to the webinar. If we receive your check after the live webinar, we will grant you access to the recorded webinar. For the most current information, please visit our FAQ page.


For orders of live webinars, FTLF will issue a full refund for cancellations requested at least one week PRIOR to the live webinar. We do not provide refunds for no-shows; however, you may request access to the recorded version of the webinar. If you ordered the wrong webinar and need to transfer your registration to a different program, please Contact Us. View our full policy on refunds and cancellations on our FAQ page.

Required Hardware/Software

Google Chrome and Mozilla Firefox are the preferred browsers.