(Recorded Webinar) Data Management and Privacy Challenges

This course is closed for new enrollments. If you are interested in this topic, please see our February 2022 recording, Data Management and Privacy.

Collecting and analyzing data about your program can be a critical tool to help you:

  • Choose which activities and initiatives to prioritize
  • Provide key program information to your Governing Board and Policy Council
  • Communicate your achievements and value to the community

However, when collecting data, Head Start programs must be sure to protect the privacy and confidentiality of child records and any personally identifiable information (PII).

All grantees must have a data management policy. The Office of Head Start (OHS) stresses that this policy must comply with the Head Start Program Performance Standards (HSPPS), including the privacy protection requirements in 45 C.F.R. Part 1303, Subpart C. Don’t know where to start? On this webinar, FTLF will discuss:

  • What constitutes personally identifiable information (PII)
  • Common exceptions to the general rule that you must have parental consent to disclose data with PII
  • Important procedures to include in your data management policy
  • Best practices for ensuring confidentiality (e.g., using data security agreements)

Although non-compliance or deficiency findings for data management and privacy are not currently as common as findings in other areas, enforcement priorities do shift and it’s important to be prepared.

To purchase the live version of this webinar or the live and on-demand package, click here.

Target Audience

  • Executive Directors
  • Head Start Directors
  • Senior Management
  • Compliance Officers
  • Compliance Committee members
  • But all are welcome!


Learning Objectives

After this webinar, you will be able to:

  • Understand Head Start data management requirements
  • Identify which privacy requirements apply to your organization
  • Discuss common ways Head Start programs use and maintain data
  • Describe key provisions to include in Head Start data management and privacy policies and procedures


Course summary
Available credit: 
  • 1.50 Certificate of Attendance
Course opens: 
Course expires: 


Nicole Bacon, a Partner at FTLF, works in the firm’s Federal Grants, Litigation, and Health Law practice groups. Nicole offers her clients specialized guidance in compliance with federal grant law including specific programmatic requirements as well as the Uniform Administrative Requirements, Cost Principles and Audit Requirements of Federal Awards. Nicole represents a variety of community-based organizations, before State and Federal courts as well as administrative bodies. [Full Bio]


Jennifer A. Davison is a partner in the firm’s Family Law practice group. Ms. Davison helps her clients identify, prioritize and realize their unique goals for the future.  Her clients appreciate her efficient, pragmatic approach to reaching agreements that provide for the whole gamut of clients’ short- and long-term financial needs, including daily living expenses, career planning, retirement security, and funding for college. [Full Bio


As of June 2021, Amanda is no longer with the firm.

Amanda is in an Associate with the firm’s Health Law and Federal Grant Law practice groups where she represents a variety of community-based organizations and federal grant recipients. She routinely counsels on matters of regulatory compliance and contracting, with a particular focus on guidance related to privacy issues like identifying privacy vulnerabilities and developing data sharing agreements.



Certificates of Attendance: We verify attendance upon completion of a webinar (live or recorded version) and will only issue certificates in the name of the account holder enrolled in the course. If you need to document attendance for someone other than the account holder, we provide blank Certificates of Attendance for a supervisor to sign and certify that a different individual viewed the course. 

Group Attendance: Due to the online nature of webinars, we cannot verify participation by more than one person. For groups, we provide an attendance record form and blank Certificates of Attendance to record attendance at a group viewing session and document each individual's participation. We recommend that a supervisor or colleague sign the certificate to certify attendance. 

Read more about maintaining an attendance record in our FAQs.

Available Credit

  • 1.50 Certificate of Attendance


Please login or register to take this course.

This course is closed for new enrollments. If you are interested in this topic, please see our February 2022 recording, Data Management and Privacy.


Recorded webinars are available for 180 days after the date of purchase or date of the webinar. Once posted to your account, you can view this webinar anytime on-demand during the access period identified in your purchase confirmation. For additional information on viewing and accessing webinars, view our full terms and conditions here.


If you pay by credit card or PayPal, you will be able to access the recorded webinar immediately (unless the live webinar has not yet occurred). If you pay by check, we will grant access to the recording when we receive your check. You will receive a confirmation email once access is granted. FTLF reserves the right to suspend access to the webinar if payment is not received within 30 days. For more information on payments and registration, please visit our FAQ page.


No refunds will be provided for recorded webinars. FTLF can transfer a registration to someone else within your organization or, provided you have not already viewed the webinar, transfer the registration to another on-demand program. Where the registration fee for the new webinar is higher, you must also pay the difference between the original course and the new course registration fee at the time of transfer. Administrative fees may also apply. If your organization purchased a webinar under the account of a staff member who no longer works for your organization, please Contact Us. View our full policy on refunds and cancellations here.

Required Hardware/Software

Google Chrome and Mozilla Firefox are the preferred browsers.